Know what is installed
An asset register and available reports help define the programme. Capture the asset, location, system type and records already held.
Commercial building services
Compliance starts
with a clear scope.
Bring your electrical, heating, cooling and associated plant requirements into one maintenance conversation. Identify the checks, specialist responsibilities and evidence your building needs.
Define the work
A scope you can understand.
Agree the requirements and deliverables before the work is arranged.
Distinguish the duties
Routine servicing, periodic inspection, statutory examination and specialist assessments serve different purposes. Identify each applicable requirement and who is responsible for it.
Keep the evidence connected
Agree how reports, failed checks, inaccessible equipment, remedial actions and next-due dates will be recorded and reviewed.
Start with the installed systems
Different plant.
Clearly defined requirements.
Fixed electrical installations
Define the inspection and maintenance scope; retain the condition report and evidence of corrective work.
Explore the scopeElectrical appliances and emergency lighting
Identify their separate checks, equipment records and actions rather than grouping them as one electrical certificate.
Explore the scopeBoilers and heating plant
Distinguish servicing, applicable fuel-safety requirements and any separate qualifying pressure-system examination.
Explore the scopeAir conditioning and refrigerant plant
Include applicable refrigerant checks and records. Treat any required energy inspection as a separate assessment.
Explore the scopeAir handling and ventilation
Agree equipment-level work and access. Specialist fire/smoke damper and hygiene work need their own defined scope.
Explore the scopePumps, pressurisation and controls
Identify the supporting assets and responsibilities. Record authorised changes, findings and unresolved actions.
Explore the scopeWater hygiene and pressure examinations
Confirm applicable requirements and the competent specialist provider. General mechanical servicing does not automatically include these duties.
Explore the scopeTrace heating and hazardous-area equipment
Identify the process and environment, then confirm the specialist competence and documentation required.
Explore the scopeA useful record
Make the evidence
part of the agreement.
Confirm what will be provided for the service you choose.
- An agreed asset and service scope with exclusions.
- Reports and certificates appropriate to the work actually completed.
- An action record showing outstanding items and completed corrective work.
Company project archive
Building services experience.
Explore recorded M&E installations at Rudding Park Hotel, the Bowes Museum and Washburn Heritage Centre.
Review the archived project scopesEvidence for your requirements.
Ask for the current certificates and scope information relevant to the work you are considering.
Request supplier evidencePrepare the conversation
Start with what you know.
Send the postcode, plant list and the procurement, safety or insurer requirements you are trying to address. Include known gaps, overdue actions or expiring records.
Speak to Robinsons.
Share your postcode and requirements. The team will confirm coverage, scope and the next step.
Discuss your requirementsBefore you enquire
A few things made clear.
Can a maintenance contractor take away all our legal responsibilities?
The duty holder needs to understand the applicable duties and retain oversight. Contractor responsibilities should be clearly agreed within the contract.
Does SFG20 replace statutory inspections?
No. A maintenance specification should identify applicable duties, but required examinations and specialist assessments still need the right scope and competent provider.
Will good maintenance records guarantee an insurance claim?
They may help evidence the work carried out. Policy conditions, coverage and claim decisions remain specific to the insurer and circumstances.
Continue with the right detail